Help Wanted – Accounting/Admin Assistant

Job description: June 2021

Pay range: (Commensurate with experience) $22-$28 /hr.

Weekly payroll:

  • Cut checks.
  • Payroll summary reports
  • Calc. and pay wh. Taxes.
  • Advise on fund transfers.
  • Manage employee records (birthdays, benefits, etc.)

A/P

  • Receive and enter bills.
  • Pay vendors.
  • Related cash flow management

A/R

  • Send invoices via email or USPS.
  • Manage customer contact list.
  • Send statements where needed.
  • Related cash flow management
  • Run credit checks on new customers.

Customer relations

  • Answer phone calls
  • Send thank you cards to new customers.
  • Christmas cards
  • Manage customer info (IE tax exempt #’s, contacts for all depts.
    Engineering, A/P, administrative, etc.)

Administrative

  • Enter job cards into excel, print weekly reports.
  • Create and manage budget/cash flow reports.
  • Assist receiving dept in processing incoming regrind orders.
  • Keep raw material inventory in QB.

Purchasing

  • Create ordering list for recurring purchases.
  • Do cost comparisons and find better deals via online or local resources.
  • Make purchases of general office and shop supplies.

Required Skills and experience: Experience in working with Microsoft Office Suite (Excel, Word, Publisher, PowerPoint etc.) , QuickBooks, ERP/CRM software, standard accounting practices, ability to work with CPA making journal entries for tax prep, customer relations skills (phone orders etc.)
Desirable traits: team player, easy going manner, ability to adapt and learn quickly, be responsible, and punctual with work schedule, ability to be flexible.

FURTHER DETAILS:
Proficiency in QuickBooks a must. Experience in a manufacturing environment a plus.
Hours: Flexible 2-3 days per week (currently 15-25 hours) Potential growth to full time.
Benefits- Health insurance (paid 80/20) w 100% dental – vision, vacations, holidays, paid sick time, 401K (in the works)

To apply, contact us.